Resolutions for proposed changes to NCAPI Constitution and Bylaws to be voted on at Cherokee Conference

Resolutions for proposed changes to NCAPI Constitution and Bylaws to be voted on at Cherokee Conference

Ethics and By-laws Committee

Submitted by Deborah Worley, NCAPI Vice President/Ethic and By-laws Committee Chair

Our committee is submitting the following resolutions for changes to the NCAPI Constitution for vote on November 6, 2017 during the NCAPI Fall Conference.   These will be voted on as separate resolutions:

NCAPI Constitution:

(First Item)

BE IT RESOLVED that for the purpose of encouraging the involvement of the general membership in the work of the Elections Committee and to encourage the recruitment of members to leadership positions within NCAPI, the Ethics & By-Law Committee presents the following change for membership approval.

Article V

ELECTIONS

Section 5  (Currently reads):

The Board of Directors, shall appoint a Elections Committee of at least three (3) members in good standing at least ninety (90) days prior to the election for the sole purpose of organizing and conducting the election of officers at the Fall Conference each year in November.

 Article V

ELECTIONS

Section 5  (Recommended revision)

 The Board of Directors shall appoint an Elections Committee consisting of an odd number of members in good standing and having a minimum of three (3) members at least ninety (90) days prior to the annual election. This Committee shall organize and conduct the election of officers at the Fall Conference.

 

(Second Item)

BE IT RESOLVED that for the purpose of correcting, clarifying, and simplifying an area of the NCAPI elections process for the membership and the Elections Committee, the Ethics & By-Law Committee presents the following change for membership approval.

 Article V

ELECTIONS

Section 6  (Currently reads):

The ELECTIONS COMMITTEE shall nominate willing to serve Principal Members for each office. Any member in good standing may also nominate themselves to run for office by making their intentions known to the Elections Committee. All Candidates must make their intentions to run for a office known thirty (30) days before election of officers is held. All Candidates for office shall have renewed their annual membership dues at the time of making their intentions known that they are running for a NCAPI office. There will be no nominations made from the floor during the elections. A person running for the office of President who is not elected may run for the office of Vice President by making their intentions known without the need for a motion or a second.

Article V

ELECTIONS

Section 6  (Recommended revision)

The Elections Committee shall nominate members in good standing to serve for each office. Any member in good standing may also nominate themselves, by informing the Elections Committee Chair. All candidates who would like for their name to appear on the ballot shall make their intentions known at least forty-five (45) days before the date of election and shall have renewed their annual membership dues. A person seeking the office of President who fails in that attempt, may then seek the office of Vice-President without the need for a motion.

 

Our committee is submitting the following changes to the NCAPI Bylaws for vote on November 6, 2017 during the NCAPI Fall Conference.   These will be voted on as separate items:

 

NCAPI Bylaws:

 

(First Item)

Section 8. Elections Committee

Paragraph 1  (Currently reads):

The Election Committee shall consist of 3 members in good standing appointed by the Board of Directors no less than 90 days before the elections of officers at the Fall Conference each year in November. No sitting member of the Board of Directors nor any Candidate running for office shall serve on the Elections Committee. The Election Committee shall be empowered to conduct the entire elections process as herein described.

Paragraph 1 (Recommended revision):

 The Election Committee shall consist of an odd number of members in good standing having a minimum of three (3) members and shall be appointed by the Board of Directors no less than ninety (90) days before the elections of officers at the Fall Conference. No member of the Board of Directors nor any Candidate seeking office shall serve on the Elections Committee. The Election Committee shall be empowered to conduct the entire elections process as herein described.

 

(Second Item)

Section 8. Elections Committee

Paragraph 4 (Currently reads):

 “The Election Committee Chairman or their designee shall obtain a list of all current members in good standing from the Secretary.  This list shall be used by the Election Committee to ensure only voting members are present in the room during the election.” 

Paragragh 4 (Recommended revision):

The Election Committee Chairman or designee shall obtain a list of all current members in good standing from the Secretary.  They shall then identify all those present who are eligible to vote and distribute a ballot to each.

 

(Third Item)

Section 8. Elections Committee

Paragraph 5 (Currently reads):

The Election Committee Chairman or their designee shall ensure that each candidate has up to five ( 5 ) minutes to address the voting members present. The membership shall not be allowed to ask questions of or make statements to or about candidates after the Election Committee Chairman has assumed control of the meeting.

 

Paragraph 5 (Recommended revision)

A candidate forum including a brief question and answer session and moderated by the Election Committee Chairman or their designee will be held the night before the elections.

 

(Fourth Item)

Section 8. Elections Committee

Paragraph 8 (Currently reads):

The Election Committee Chairman or designee shall turn over all cast ballots to the Secretary who will retain the ballots for a period of 90 days, during which the ballots may be inspected at the Secretary’s office by any member of the association whose dues were current at the time of the election.

Paragraph 8 (Recommended revision):

Once the ballots for each office have been counted and announced, the Election Committee Chairman or designee shall turn over the ballots and tally sheet to the Secretary, who will then destroy both immediately.

 

Please do not hesitate to contact the committee at ethics.bylaws@ncapi.com with any questions or comments you might have.