Resolution 01

(05/30/2025)

Changes to the Election Process

  Whereas, The North Carolina Association of Private Investigators (NCAPI) is a 501-C6 non-profit organization with members.

  Whereas, the current Constitution of The North Carolina Association of Private Investigators states all members of the Board of Directors be elected at the Fall Conference in November.

  Now therefore be it resolved to approve, adopt and authorize the North Carolina Association of Private Investigators Board of Directors to:

                 1)   Replace Article IV Section 9 of the Constitution to state:

  "All members of the Board of Directors shall serve two year terms and be elected at the Annual Educational Conference each year. The President may not serve more than two consecutive terms in office."

 This resolution shall become effective upon being adopted.

 Now therefore be it resolved to approve, adopt, and authorize the North Carolina Association of Private Investigators Board of Directors to amend the North Carolina Association of Private Investigators Constitution and By-Laws to reflect said changes.

Resolution 02 

(05/30/2025)

Changes to the Process of Voting on Amendments

Whereas, The North Carolina Association of Private Investigators (NCAPI) is a 501-C6 non-profit organization with members.

Whereas, the current Constitution of The North Carolina Association of Private Investigators states that Amendments to the Constitution and ByLaws may only be put forth to the membership for a vote at the annual conference in November of each year.

Now therefore be it resolved to approve, adopt and authorize the North Carolina Association of Private Investigators Board of Directors to:

          1) Replace Article IX Section 2 of the Constitution to state:

“Any proposed Amendment shall be presented to the Constitution and ByLaws Committee, and they shall have at least fifteen (15) days to review the proposal as to form, format and content. The Committee shall make its recommendations to the Board of Directors at its next scheduled meeting of the Board of Directors. The membership will be notified at least thirty (30) days prior to voting on any proposed amendments. Notification can be made via U.S. mail, fax, email, telephone, or by posting the proposed changes on the Association's website. Amendments to the Constitution and ByLaws may only be put forth to the membership for a vote at the Annual Educational Conference each year."

This resolution shall become effective upon being adopted.

Now therefore be it resolved to approve, adopt, and authorize the North Carolina Association of Private Investigators Board of Directors to amend the North Carolina Association of Private Investigators Constitution and Bylaws to reflect said changes.

 Resolution 03

(05/30/2025)

Changes to the Election Process

Whereas, The North Carolina Association of Private Investigators (NCAPI) is a 501-C6 non-profit organization with members.

Whereas, the current Constitution of The North Carolina Association of Private Investigators states the Election of Officers shall be held annually at the Fall Conference each year in November.

Now therefore be it resolved to approve, adopt, and authorize the North Carolina Association of Private Investigators Board of Directors to:

          1)  Replace Article V Section 1 of the Constitution to state:

“Election of Officers shall be held annually at the Educational Conference.  Officers-elect shall serve as non-voting members of the Board until they are installed at the Annual Meeting during the month of January.  The presiding Board of Directors will insure that the officers-elect are schooled in and fully briefed in their positions prior to installation.  The officers-elect shall be included in all board activities and discussions until they are installed in office at the Annual Meeting.  Elections shall be by secret ballot."

This resolution shall become effective upon being adopted.

Now therefore be it resolved to approve, adopt, and authorize the North Carolina Association of Private Investigators Board of Directors to amend the North Carolina Association of Private Investigators Constitution and Bylaws to reflect said changes.

Resolution 04

(05/30/2025)

Changes to the Election Process

Whereas, The North Carolina Association of Private Investigators (NCAPI) is a 501-C6 non-profit organization with members.

Whereas, the current Constitution of The North Carolina Association of Private Investigators states that the Board of Directors shall appoint an Elections Committee consisting of an odd number of members in good standing and having a minimum of three (3) members at least ninety (90) days prior to the annual election. This Committee shall organize and conduct the election of officers at the Fall Conference.

Now therefore be it resolved to approve, adopt, and authorize the North Carolina Association of Private Investigators Board of Directors to:

         1) Replace Article V Section 5 of the Constitution to state:

"The Board of Directors shall appoint an Elections Committee consisting of an odd number of members in good standing and having a minimum of three (3) members at least ninety (90) days prior to the annual election. This Committee shall organize and conduct the election of officers at the Annual Educational Conference.

This resolution shall become effective upon being adopted.

Now therefore be it resolved to approve, adopt, and authorize the North Carolina Association of Private Investigators Board of Directors to amend the North Carolina Association of Private Investigators Constitution and Bylaws to reflect said changes.

Current Version

ARTICLE IV

Officers and Directors

Section 1.

This ASSOCIATION shall be governed by a Board of Directors, consisting of the following eight (8) Officers:

• President
• Immediate Past President
• Four (4) Vice Presidents
• Secretary
• Treasurer

The President shall appoint one of the Vice Presidents as the ADMINISTRATIVE VICE PRESIDENT and he/she shall be designated ADMINISTRATIVE VICE PRESIDENT. The Board of Directors shall be completely responsible and accountable for running the day to day affairs of this ASSOCIATION between Annual Meetings. All officers of the ASSOCIATION shall serve without pay.

Section 2.

The PRESIDENT shall be the Chief Executive Officer and as such shall direct the activities of this ASSOCIATION, with the advice and consent of the Board of Directors, between Annual Meetings. He/She shall preside over all meetings of the Board of Directors and the Annual Meeting. He/She shall call any special meetings he/she deems appropriate or necessary.

Section 3.

The ADMINISTRATIVE VICE PRESIDENT shall act for the President in the absence of the President or when requested by the President; or by the Board of Directors in the event the office of President is vacant for any reason. He/She shall have the power to call special meetings of the Board of Directors between regular quarterly meetings, upon application of three (3) other members of the Board of Directors and advance notification to every Board Member.

Section 4.

Each of the four (4) VICE PRESIDENTS shall be appointed by the President as Chairmen of the Standing Committees and they shall have the responsibility to recruit the number of Committee Members necessary to do the job/function assigned. Committee Members must be approved by the Board of Directors.

Section 5.

The SECRETARY shall keep the official records of this ASSOCIATION with the respect to everything except finances. The SECRETARY shall promptly prepare minutes of all meetings of the Board of Directors and this ASSOCIATION, receive and reply to correspondence, and maintain the permanent files of this ASSOCIATION. The SECRETARY shall act as the Registered Agent for the ASSOCIATION.

Section 6.

The TREASURER shall keep all financial records of this ASSOCIATION and report to the Board of Directors at least quarterly and the membership at least annually on the financial condition of the ASSOCIATION. The TREASURER shall file all non profit Internal Revenue filings as required by the Internal Revenue Service each year.

Section 7.

The IMMEDIATE PAST PRESIDENT is to mean the individual who preceded the current PRESIDENT. If a PRESIDENT is elected to a second term, the current IMMEDIATE PAST PRESIDENT remains the IMMEDIATE PAST PRESIDENT for a second term. The IMMEDIATE PAST PRESIDENT will serve as a member of the Board of Directors.

Section 8.

The Board of Directors must have a minimum of at least four (4) officers present to conduct business or take any action.

Section 9.

All members of the Board of Directors shall serve one-year terms and be elected at the Fall conference in November of each year. The President may not serve more than two consecutive terms in office.

Section 10.

The Board of Directors shall meet as often as necessary, but not less than once each calendar quarter. These four (4) meetings shall be regularly scheduled, open to the membership, and the membership shall be notified of the time and place of each regular meeting. One of these four (4) meetings may be held in conjunction with the Annual Meeting.

Proposed Change to Article IV, Section 9

ARTICLE IV

Section 9.

All members of the Board of Directors shall serve two-year terms and be elected at the Annual Educational Conference each year. The President may not serve more than two consecutive terms in office.